only one of many people you are talking about generally. Almost anything - from leaflets and letters to legal documents - can be written in plain English without beingpatronising or oversimplified. Its better to have shorter and clearer sentences than really long ones that the addressee may not understand. If you began with an informal Dear John, you can end with: Best, BW (meaning best wishes; abbreviations are okay in informal writing followed by your name. You should soon be able to keep to the average sentence length - used by top journalists and authors - quite easily. Long words will not impress your customers or help your writing style. There always seems to be a fear of commands. Most of the UK's biggest insurance companies produce policies that explain everything fully in plain English. Myths We're not trying to be trendy here by breaking grammatical rules. (Is that plain English?) In other words, it is the name of something that isn't a physical object, such as a process, technique or emotion. So thats why weve put together these helpful tips for you! And there is nothing wrong with using 'we' and 'I' in the same letter. Cant get the overhead projector to workcould you pls print 10 handouts of my presentation asap? To make something less hostile - 'this bill has not been paid' (passive) is softer than 'you have not paid this bill' (active). If you only had to prove one of the three points instead of all of them, this word would be 'or'. But for most words you will have to decide yourself whether they are suitable. This difference between active and passive verbs is not easy to grasp. Formal: I trust this proposal is acceptable to you. When you don't know who or what the doer is - 'the England team has been picked'. Jargon is a type of language that is only understood by a particular group of people. For example, if you took out 'you' from the second and third points it would still flow as a normal sentence but not as a list. You may also be interested how to write a letter of reprimand for insubordination in The Plain English Course - our pack of materials to help you train your own staff. For a list of short points, it is better to set it out in one of the following ways. And always check that your writing is clear, helpful, human and polite. Its generally better to be more formal than informal if you cannot decide what tone to use. We also occasionally hold an Advanced Grammar Course, which goes into more detail on the grammar of standard English. Watched is a passive verb here. A phone call may not be suitable if you need to transmit (send) very detailed information, like an address. You should use bullet points in lists. It doesn't mean reducing the length of your message or changing its meaning. Use everyday English whenever possible. To give an example, in the sentence 'Peter watched the television the subject is Peter (he is doing the watching the verb is watched; and the object is the television (it is being watched).
Use words that are appropriate for the reader When you are talking to your reader. Here are some common grammar mistakes you should watch out for. It is not as easy as we would like to think. Do you want your letters to sound active or passive crisp and professional or stuffy and bureaucratic. There are three main parts to almost every sentence.
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As your addressee probably has a lot of emails to read. Tasks, nominalisations are formed from verbs, then Adverb. Followed by your name essay and position. Also, prefer active verbs, first letapos, your teeth should be brushed. Here are some more examples of how to turn a passive verb into an active verb. At the end of this guide there is a list of a few of the words that we suggest you avoid. Both you and the people you wrote to will have written proof of what was discussed. Task 1 reorder the sentences, for more details on any of the courses.